How to Run a Secret Santa at Work (Stress-Free)
Organizing an office gift exchange connects your team and builds morale. But without a plan, it becomes a logistical nightmare of spreadsheets and awkward pairings. Here is your step-by-step guide to doing it right.
Set the Ground Rules
Before sending a single email, you need clarity. Ambiguity leads to bad gifts.
- Budget: $20-$25 is the sweet spot. Accessible for everyone but buys a decent gift.
- Theme (Optional): "Funny Mugs", "Desk Toys", or "Socks" can make buying easier.
- Date: Pick a date at least 2 weeks out so people have time to shop.
Pro Tip
In SecretSanta.world, you set the Budget and Date during setup, and we automatically remind everyone.
Invite Your Team
The Old Way: Sending a mass email and tracking replies in an Excel sheet. Mistakes happen. People get missed.
The Better Way: Create a shareable link.
The Name Draw (With Exclusions)
How do you ensure someone doesn't pick themselves? Or that the CEO doesn't overlook the intern? Or that spouses working in the same department don't match?
Manual: Drawing names from a hat. If a conflict happens, you have to redo the whole draw.
Automated: Use our Exclusions feature. Block specific pairs from matching, then click "Draw Names". Our algorithm handles the rest instantly.
Wishlists are Key
The biggest stressor for participants is "What do I buy?".
Encourage everyone to create a wishlist. In SecretSanta.world, participants can add Amazon links or text descriptions directly to their profile. Their Secret Santa gets this list in their assignment email.
Result: People get gifts they actually want. No re-gifting necessary.